So, you’ve got a big celebration coming up — maybe it’s your wedding, your child’s birthday, or a milestone corporate party. You want it to be perfect, but the thought of booking venues, juggling suppliers, and managing guest lists is enough to make you want to hide under the table.
That’s probably why you’re typing “best event planner near me into your search bar right now. But here’s the truth: finding the right planner isn’t about scrolling through endless lists. It’s about knowing what makes an event planner not just good, but perfect for you.
Let’s talk about how to make that happen.
1. Forget the One-Size-Fits-All Approach
Event planners come in all styles. Some are masters of elegant black-tie galas. Others thrive on quirky, themed birthday bashes. Before you even look up Best Birthday planner in Kuwait decide what your event feels like. Is it classy? Playful? Minimalist? Over-the-top?
When you’re clear on your vibe, you won’t waste time on planners who simply don’t match your style.
2. Stalk Them (Professionally)
This is the fun part. Check their Instagram, TikTok, or Pinterest boards. You’re not just looking for pretty pictures — you’re checking for personality, creativity, and how much effort they put into each project.
Do they pay attention to the little details? Do their events have variety, or does everything look the same? The best planners leave a personal touch without making every event a carbon copy.
3. Ask About Their “Oh-No” Moments
A good event planner can create a beautiful vision board.
A great event planner can tell you about the time the caterer canceled on the morning of the event — and how they fixed it without guests even noticing.
When interviewing planners, ask them to share their biggest last-minute problem and how they solved it. If their eyes light up while telling the story, you’ve probably found someone who thrives under pressure.
4. Find Out Who’s Really Doing the Work
Some companies hand you off to a junior coordinator once you’ve signed the contract. That might be fine — if you meet them first and like their style. But if you’re paying for the big-name planner’s creativity, make sure they’ll actually be there for your event, not just at the photoshoot.
5. Test Their Communication
Here’s a quick trick: send them an email or message with a couple of questions before you book. Are they prompt? Clear? Friendly? Do they seem genuinely excited about your event?
The planning process can last weeks or months, so if they’re hard to reach or sound disinterested early on, it’s only going to get worse.
6. Pay Attention to Their Vendor Squad
A seasoned planner comes with a Rolodex of trusted vendors — florists, DJs, caterers, decorators — and those relationships can save you a lot of money and stress.
Ask who they recommend and why. If they light up when talking about their team, it usually means they have a great working relationship — which means smoother planning for you.
7. Watch Out for the “Yes” Person
Yes, it’s your event, and yes, the planner should make your vision come to life. But a planner who agrees with everything you say without offering suggestions might just be avoiding hard conversations.
Sometimes, the best thing a planner can do for you is say, “That idea sounds amazing, but here’s how we can make it work even better.”
8. Let Your Gut Have the Final Word
You can check portfolios, read reviews, and compare prices all day. But at the end of the day, you’ll be working closely with this person — possibly for months. If something feels “off,” even if you can’t put your finger on it, trust yourself and keep looking.
Read also: Why LED Screens and Stage Rentals Are Redefining Events in Kuwait
